Getting Started
What is a Cycle?
A cycle is one Yodel payroll period — typically weekly. Upload your self-billing invoice PDF, process payroll, then click New Cycle when done. Each cycle is archived automatically.
Where do I get the invoice PDF?
Yodel emails your self-billing invoice directly to you each week. Open the email, download the PDF attachment, then upload it directly into Tyfrex.
What does Mark All Paid do?
Marks all operators as paid for this cycle. Do this after you have physically paid your operators. Download the Excel and payslips first before marking paid.
When do I click New Cycle?
Only after you have: downloaded the Excel, sent all payslips, and marked all operators as paid. New Cycle archives everything and clears the table for next week.
Payments & Rates
How are operator rates calculated?
Tyfrex reads delivery counts and amounts directly from your Yodel self-billing invoice. Set each operator's pay rate per delivery and Tyfrex calculates gross pay automatically.
Why does an operator show £0.00?
Their operator ID in the invoice may not match their record. Check the Name Your Operators screen after uploading. Make sure the ID (e.g. S65601) is correct.
What is Flat Rate VAT?
If VAT registered on HMRC Flat Rate Scheme, enter your sector percentage. Tyfrex estimates your VAT liability — confirm with your accountant.
Data & Backup
What is the .tyfrex backup file?
A complete backup of all your Tyfrex data. Downloads automatically on every New Cycle. If you ever get a new computer or lose your data, drag it back into the app in Settings to restore everything.
My data disappeared — what do I do?
Go to Settings → Data Backup → Restore from .tyfrex file. Select your most recent backup from your Downloads folder or email.
How do I add my company logo to payslips?
Go to Settings → Company Logo → Upload Logo. Use a JPG or PNG image under 100KB. Crop your logo to roughly passport size before uploading. Your logo will appear on every payslip from that point forward.
How do I get my records to my accountant?
Go to Past Cycles → Export Tax Year XLSX. This generates a complete workbook of every cycle in that tax year — driver pay, costs, P&L — ready to send directly to your accountant. You can do this at any time as long as your cycles are archived.
What should I send my accountant at year end?
Export the Tax Year XLSX from Past Cycles and email it to your accountant. That single file contains every payroll cycle, all driver payments, and your P&L for the full tax year. Nothing else is needed from Tyfrex.
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